Filing the Employer Information Report (EEO-1) is mandatory for employers with 100 or more employees and for covered federal contractors with 50 or more employees. The filing deadline for 2017 is coming up fast: March 31, 2018.

The EEO-1 Report, is required to be filed with the U.S. Equal Employment Opportunity Commission’s EEO-1 Joint Reporting Committee annually for those employers who meet the requirements. The EEO-1 Report is the principle reporting form by which employers provide the federal government with a count of their workforce by ethnicity, race, and gender divided into job categories.

How do you acquire race/ethnic identification of your employees? The EEOC indicates that as an employer, you may acquire the race/ethnic information necessary for the report either by visual surveys of the workforce or from post-employment records. An employer should not elicit race/ethnic identity information by direct inquiry from the employee. If an employer does not gather race/ethnic information post-employment, it is recommended that the records be kept separate from the employee’s basic personnel file or other records available to those responsible for personnel decisions.

For further guidance on how to file the report, please visit the EEOC website here.